The Executive Search Agency in Estonia, and the Only One on Saaremaa Island

Agent Triin OÜ is an experienced Recruitment Agency in Estonia that can help you find the best specialists and managers/leaders for your company, whether it's in Estonia or even globally.

If any of the following points apply to you, we could have a great cooperation:

Are you planning to search for a new employee but not quite sure how to proceed?
Has your company's workload increased, and you need additional workforce?
Is your HR department burdened with other large-scale projects and could use an extra recruiter?
Does your HR department lack daily experience in conducting the recruitment process from start to finish?
Do you lack an HR department/specialist dedicated to in-depth recruitment?
You need additional labor due to increased volumes in your company.
You're looking for your first good employees for a new company.
You're expanding into new markets and need new employees for a business branch.
One of your very good colleagues won't continue working with you.
Your employee isn't producing the expected results and you want to find a new specialist or a Lead.
You're considering a recruitment service.
You`re considering an Interim Recruitment service.

Headhunting / Targeted Search

We conduct targeted search to identify and approach high-impact professionals who are not actively seeking a new role.
Through discreet and carefully selected outreach, we connect organisations with candidates whose expertise aligns with the strategic needs of the position.

Headhunting enables companies to identify and approach highly relevant candidates who are not actively searching for a new role. Many experienced professionals and managers do not follow job advertisements regularly, but they may be open to the right opportunity when approached directly.

Through a targeted and discreet search process, we map the market, identify potential candidates and approach them personally to present your opportunity.

This allows us to understand their motivations, expectations and career goals, while also presenting your company and the role in a compelling way.

• Direct outreach to experienced professionals who are not actively applying for jobs
• A targeted search based on your company’s needs and the strategic requirements of the role
• Personal communication that helps generate genuine interest in the opportunity

In many cases, the first suitable candidates can be identified within a few weeks. The overall timeline depends on several factors, including the availability of candidates and the interview process within your organisation.

Key factors that influence the timeline include:

• How quickly interview meetings can be arranged
• Whether the selected candidate is currently employed and their notice period
• The complexity and seniority of the role

The recruitment process is structured step by step to ensure efficiency and clarity. Based on my experience in executive search and targeted recruitment, I can help design a realistic recruitment plan and guide the process smoothly from the first search to the final hiring decision.

When both sides move forward according to the agreed timeline, suitable candidates can often be identified very quickly.

The cost of a headhunting project depends on the complexity of the role, the seniority of the position and the scope of the search.

Each search assignment is tailored to the client’s needs. For this reason, the final fee is agreed individually based on the specific requirements of the position and the search process.

Please feel free to contact me to discuss your hiring needs and receive a tailored proposal.

A guarantee period applies to the final candidate placed through the search process.
If the employment relationship ends during the agreed guarantee period, we will restart the search to find a suitable replacement candidate.

The exact terms and duration of the guarantee are defined in the individual agreement for each search assignment.

Please feel free to contact me for more details.

Interim Recruiter / Embedded Recruitment Support

If your company needs ongoing recruitment support but does not require a full-time in-house recruiter, I can work as your Interim Recruiter — embedded into your team on a monthly basis.

In this role, I act as part of your internal HR function, managing recruitment activities proactively and hands-on, either remotely or on-site.

This solution is ideal when:

• your hiring volume increases temporarily or periodically
• your HR team is focused on other priorities
• you need consistent day-to-day recruitment execution
• you want experienced recruitment support without a long-term employment commitment

What I do as an Interim Recruiter

• manage the full recruitment cycle — from role definition and sourcing to interviews and offer support
• work closely with hiring managers to ensure an efficient and structured hiring process
• support both high-volume and specialised recruitment needs
• provide regular updates and ensure clear communication throughout the process

This service is offered through a monthly agreement, tailored to your company’s hiring needs and workflow.

It is particularly suitable for organisations with ongoing recruitment needs, growth phases or temporary increases in hiring volume.

I also have experience providing embedded recruitment support across different industries, working directly on-site and fully integrated with internal teams.

Talent mapping service

Talent mapping provides a clear overview of the talent available in the market for a specific role or function.

Through targeted research, I identify potential candidates, analyse relevant companies and provide a curated list of professionals who could be suitable for the position.

Where relevant, I can also conduct discreet outreach to gauge candidate interest and provide realistic feedback about the talent market.

Talent mapping helps organisations understand what talent is available in the market before launching a full recruitment process.

It provides a clear overview of potential candidates, the companies where relevant professionals are currently working, and the overall availability of talent for a specific role.

Through initial discreet outreach, it is also possible to gain realistic insights into how potential candidates might perceive your organisation as a future employer.

This service is especially useful when:

• the role is highly specialised or senior
• the availability of suitable candidates in the market is uncertain
• you want to assess the talent landscape before starting a full search

Talent mapping is a strategic source of market insight and preliminary research, helping you make informed decisions about future recruitment.

Talent mapping is usually completed relatively quickly, as the focus is on identifying and analysing potential candidates in the market rather than conducting full recruitment interviews.

During the process, I research relevant companies and identify professionals who may be suitable for the role. The result is a curated list of potential candidates together with market insights.

Once the mapping is completed, the list of potential candidates is shared with the client. If you decide to move forward with contacting candidates, the overall hiring timeline will depend on the interview process and the agreement reached with the selected candidate.

The cost of a Talent Mapping project depends on the scope of the research and the number of potential candidates included in the mapping.

Each project is tailored to the client’s needs and the specific role or function being analysed.

Please feel free to contact me to discuss your requirements and receive a tailored proposal.

Feel free to contact me to discuss your recruitment needs.

Let`s talk

Why Headhunting?

The advantage of headhunting is the ability to reach highly relevant professionals who are not actively searching for a new role.

Through targeted search and direct outreach, it is possible to approach candidates discreetly and present opportunities that match their experience and career interests.

With an extensive professional network and experience in executive search, I am able to identify and approach the right candidates efficiently, professionally and confidentially.

This approach helps companies save time, reduce hiring risks and connect with talent that would not normally respond to traditional job advertisements.

Why Talent mapping?

Talent mapping provides a clear overview of the talent available in the market for a specific role or function.

Through targeted research, potential candidates and relevant companies are identified, giving organisations valuable insight into the availability of talent.

Because the process focuses on market research rather than full recruitment interviews, talent mapping can be completed relatively quickly while still providing meaningful market insight.

This makes it a useful tool for organisations that want to understand the talent landscape before launching a full recruitment process.

Why choose an Interim Recruiter?

An Interim Recruiter works as an embedded recruitment partner within your organisation, providing hands-on support for day-to-day hiring activities.

This approach enables faster decision-making, close collaboration with hiring managers and a recruitment process that is fully aligned with your organisation’s culture and priorities.

It is an effective solution for companies that need flexible recruitment capacity without committing to a permanent in-house recruiter.

"Cooperation with Triin has always gone smoothly. With each new project, Triin takes time to understand our needs and expectations for the candidate; she asks the right questions, meets the deadlines, and communication has always been quick and direct throughout the entire recruitment process. Each new recruitment project has always been solved professionally and personally, which is why I always turn to Triin first with new recruitment projects."

"My first experience with an external Recruitment Partner was with Triin, I joined the project halfway through, but I quickly got a picture of where we are. Triin was always hands-on in our search and showed a sincere interest and desire to find the perfect candidate for us. The conversations and correspondence were very meaningful and forward-looking. The support we received exceeded expectations, and Triin contributed significantly more to our search than we would have expected. As this project did not lead to a so-called positive result this time, the contacts created thanks to her later brought the results. Anyway, my recommendations to everyone to use Triin's resources and skills when you're short on time."